Virtual meetings make it easy to convene board members without the need for in-person attendance. But how can you conduct successful virtual conferences?
Select the Best Platform
Here, choose an easy-to-use, secure and accessible platform packed with vital tools.
Test and Anticipate
This step requires testing the WiFi connection, audio equipment, video equipment and setup before hosting the meeting. Also, let the participants do the same thing.
Create a Backup Program
A backup plan will help a lot if something comes up or your technology fails. The backup plan can include organizing a different time to host the meeting, shortening the meeting duration, and hosting the resting of the meeting via email. However, ensure all the board members know this plan.
Select the Appropriate Time
Create the best schedules and choose the appropriate time zones that will allow most board members to attend. Consider also shortening longer meetings and taking breaks.
Assign tasks/roles so that each board member will understand the responsibility distribution. Select a virtual meeting secretary who will record the minutes and a time tracker to ensure the meeting follows the schedule.
Provide the Agenda
With a clear and specific agenda, your meeting will run as per the topic every time. Allow the board members to contribute to the agenda-creation process to suggest the best topics to cover. Also, update the board members with these topics before the meeting day.
Ensure Security and Make the Meeting Accessible
Ensure each participant can access any platform you’re using to host the meeting, and they understand each of your security expectations.
With all the above tips, you can run your virtual meeting smoothly without any interruption cases.