Video meetings are the in-thing in the current business setup. Business leaders are no longer holding boardroom meetings with their employees; instead, they are scheduling online meetings and video conferences. This trend is picking up quickly, and different sectors are embracing this mode of communication. However, do you know 95% of video meetings start late?
If you have attended a virtual meeting, you have probably received this message, “sorry, we are having some technical difficulties. Please standby. We’ll get started soon.”
These delay issues are cost by technical glitches or software problems. They can become frustrating and can lead to an incredible loss of money and time. Despite all this, you still want your meetings to start on time. It’s important for you, for your remote team (if you have any), and for your business impression. That’s why you should fix the following and minimize the chance of delays in your next video meeting.
Delay Cause Attendees to Lose Focus
Like any other means of communication, video meetings have their share of challenges. And if not addressed, it may have a negative impact on your meetings or business as a whole. Survey reports every client, together with their teams, take a few minutes to set up their tools. Some will take longer to set up in most cases, while others will be ready in time.
But here is where the problem comes in, most of those who are early will start irrelevant chats about weekend plans or travel plans. The other batch will focus on their computers and start doing unrelated tasks, causing attendees to lose focus.
Get Rid of Video Meeting Barriers
For meeting to be productive, they need to start early. For this to happen, as the host of the meeting, you can break down barriers that participants have to pass before accessing the meetings. This will make it quick and reduce the time it takes to go over the barriers. One way of doing it is to look for a technology that requires little or no barriers.
Examples of the barriers participants or remote workers face before joining a video meeting include; setting up login details and searching in emails for login IDs. These may take longer to find hence joining the meeting late. Another thing, provide the context of the discussion.
So, as participants join, they can access information to help them catch up. This will enable them to join the conversation right away instead of looking stranded.
Look to Use Unified Communication Tools
Another way to ensure meetings start quickly is to use a unified communication tool such as a browser-based solution. This kind of tool accommodates messaging, video, and phone calls. More importantly, make sure the browser-based solution offers screen share, recording, and annotations with the same functionality.
Besides that, participants should not register or download the browser for them to connect. All they need is an invitation link that takes them to the meeting room. At the same time, the tool must be compatible with any operating system.
Another reason for using a unified app is the context feature. Why? There is nothing better than having a video meeting with a live messaging side by side on the same window. This feature makes it easier for attendees joining to access conversation histories like files or links.
Video meeting is an important aspect of communication for businesses and remote teams. So, anytime a virtual meeting fails to start, it can be a major let down considering it takes time to arrange. However, this does not always have to be the case since it’s possible to start meetings quickly and be more productive.